How I Track 30+ Students Without Overcomplicating It

If you’re just starting out as a singing teacher, it’s easy to feel like you need a massive “all-in-one” system for everything: lesson notes, practice tracking, student reminders, progress reports.

I get it. I’ve been there. And if you’re anything like I was, you’re probably already researching fancy software or colour-coded spreadsheets.

Let me save you a year of overthinking.

I teach over 30 students a week. And I track it all - without a spreadsheet, portal, or learning management system.

Instead? I use a simple WhatsApp thread.

What It Looks Like in Practice

After each lesson, I send the student:

🎙 A short voice note reminder of what to focus on

🎵 Any audio we used (backing tracks, vocal lines, etc.)

✅ One clear task for the week ahead

That thread becomes their personal progress log - and mine too. Next time they arrive, I just scroll up. I know exactly where we left off.

No guesswork. No file digging. No “hang on while I find your notes…”

Why It Works (Even Better Than a “Proper” System)

It’s:

• Easy to use

• Already on their phone

• Quick to update

• Impossible to lose

I don’t need to “build a system”. The system is the conversation we’re already having.

But Isn’t That… Too Simple?

Nope.

What your students need is clarity, not a dashboard.

They need:

• A reminder of what to do

• A link to practise it

• One or two sentences of feedback

If you’re spending hours writing lesson summaries they’ll never read - you’re not helping them. You’re exhausting yourself.

Keep Your Energy for What Matters

This method has changed more than just my admin:

• I stay fully present in lessons, because I’m not worried about typing up reports afterwards.

• My follow-ups are clear, short, and encouraging.

• Students actually practise, because their reminders live where they live - their phone.

• I can grow my student base without drowning in paperwork.

And best of all? It hands responsibility back to the learner. They can see their journey laid out in their own chat history. They own it.

Your job isn’t to run a software platform - it’s to help someone unlock their voice.

When you strip away the admin clutter, you make space for more creativity, better teaching, and less stress.

Want to Teach More and Stress Less?

This is the kind of clarity I help new singing teachers build through mentorship. Not just how to teach, but how to run a business that fits your life.

If you’re tired of overcomplicating everything, let’s simplify it - together.

➡️ Apply for mentorship here